Wednesday, November 28, 2012

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

NOVEMBER 12, 2012

 

The Silver Plume Board of Trustees met on Monday, November 12, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:02 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             present

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    absent

Nicholas Regester          excused

Scott Shafer                   absent

 

Others present:  Dave Fritz, John Volk and staff Jodi Candlin.

 

AGENDA APPROVAL

Ballard made a motion to approve the agenda with the deletion of the 2011 audit presented by Steve Plutt.  Osborne seconded and the motion passed unanimously.

Discussion followed regarding the lateness of the 2011 audit.  It was to be presented at the last meeting and at this point it is already past due and the county has been instructed by the state to withhold the town's property taxes until it has been sent to the state auditor's office.  S. Plutt is having family problems and the board asked that Mayor Lyssy call him on Tuesday and let him know they are distressed and that the lateness of the audit has caused disruptions to the town.  It was discussed that the auditor might offer a discount to the town.

 

BILLS LIST

Ballard made a motion to approve the bills list.  Osborne seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

Dave Fritz appeared before the board to discuss the mining activity at the top of Silver St.  This item is on the agenda at a later time but rather than have D. Fritz wait, it was decided that the item would be discussed under Public Comment.  Gary Hopkins left a message at Small Town Hall for Jodi Candlin about the mining property he had purchased and his plans for it. Mayor Lyssy spoke to G. Hopkins who told him that he had purchased approximately 500-600 acres of 122 mining claims including the Diamond Mine and the Pelican and Dives Mine and that he planned to mine the tailings because he thought that there was silver in them.  He had a contractor haul away old pipes from the property and build a driveway for better access to the property.  He has hired several people, including geologists, and his foreman is Jim Irwin from Leadville.  J. Irwin was to be at the meeting tonight but said he would not have any additional information than what Mayor Lyssy was discussing tonight but he has plans to meet with the state this week and would have more information after that.  The board asked that he be invited to the next board meeting to discuss his meeting with the state.  Part of the property is in the town boundary and the rest is in Clear Creek County.  The property in town is not zoned for mining and whatever activities occur on this property impacts the town.  Mayor Lyssy discussed that UCCWA and Clear Creek County will be involved in any activity that occurs on this property as well as the town.  The 1872 Mining Law is still in place but has restrictions and the board discussed that there are permits that need to be applied for through the state and the county.  Dust, stability of the tailings piles and water quality is of great concern. 

 

Action Agenda


WATER UPDATE – JOHN VOLK

There was an issue with the water plant at the end of October wherein the pumps were shutting off and then turning back on.  J. Volk called the manufacturing company to troubleshoot and it was decided there was a flaw in the software.  A new card was sent to J. Volk who inserted it and had the same result.  He spoke to tech support who determined that the program was somehow dumped.  A tech support person made a site visit and re-downloaded the program which fixed the problem.  J. Volk discussed with the board that they should expect a bill between $1,000 to $2,000.  He does not feel that the charge for the card is fair and will be calling the company once the town receives the bill.  It was discussed that perhaps the pumps were shutting off due to low water.  J. Volk said that the infusion gallery may be impacted by the drought but the town could draw out of Clear Creek if needed.  He discussed that the old pump should be rebuilt at an approximate cost of $1500 but the board asked that he hold off until next year.  The board thanked him for looking out for the interest of the town.


DRAFT 2011 AUDIT – STEVE PLUTT

Deleted from the agenda.

 

EXPLORATORY ACTIVITY AT TOP OF SILVER ST. DISCUSSION

Although this agenda item was discussed under Public Comment, Fritz Fox and Cinthea Fiss arrived and said they were here for this agenda item.  Mayor Lyssy told them that this agenda item was already discussed and that the property owner cannot do anything until he has permission from all agencies.  The property is not zoned for mining so there may very well not be any mining activity.  F. Fox does not want this property to be ripped up and wants the town to be protected. 

 

CEMETERY PRESERVATION/MAPPING FUNDS

Curt Osborne discussed with the board that there are grant funds to be had to survey and map properties including cemeteries but the town must be a certified local government.  The town is not certified as such and there are steps that must be taken in order to be one.  The grant funds available for this are not matching grants which is a benefit because it's hard to come up with matching money.  The board discussed whether it had the capacity to pursue this as well as wondering if the grant money would be sufficient enough to pursue.  C. Osborne is interested in pursuing this and J. Best said he would be available to help.  Mayor Lyssy asked that they speak to Cindy Neely about this idea as she may have more information and ideas about whether this is worth pursuing. 

 

2012 AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT RE: CLEAR CREEK FIRE AUTHORITY – SEEK BOARD APPROVAL

This item was discussed at the last meeting but the board asked for more time to review the IGA. 

Ballard made a motion to authorize Mayor Lyssy to sign the Clear Creek Fire Authority 2012 amended and restated Intergovernmental Agreement and supply a cover letter restating the town's position. Osborne seconded and the motion passed unanimously.

Discussion followed that the board fully endorses the IGA except for the language that pertains to losing a board seat if unable to pay after one year and three years of non payment equals no longer being a member of the fire authority.  However, the board is committed to seeking a mil levy increase through an election to pay for its dues.  If the town is not a member of the fire authority then homeowners insurance will most likely increase dramatically.  Mayor Lyssy wrote a fact sheet regarding the mil levy increase which discusses that each property owner will pay approximately an additional $45.00 for every $100,000 of home value per year.  Some changes and additions were made to the fact sheet and Mayor Lyssy will send it to the town attorney for her review.  It was discussed that J. Best is still on the board of the Clear Creek Fire Authority until 2013 at which time he is not able to be on the board because he is on the fire department and that creates a conflict of interest regarding the fire chief. 

 

RESOLUTION 2012-07 – RESOLUTION TO APPOINT TOWN OF SILVER PLUME BOARD OF ADJUSTMENT AND APPEALS, TOWN ZONING BOARD, AND PLANNING COMMISSION MEMBERS

This was on a prior agenda and Mayor Lyssy sent it to the town attorney for her review and she has made changes to it.  The town attorney does not feel that the town needs a Zoning Board and Planning Commission but that is for future discussion when the town redoes its zoning ordinance.

Ballard made a motion to accept Resolution 2012-07 to appoint the Town of Silver Plume's Board of Adjustment and Appeals, Zoning Board and Planning Commission members.  Osborne seconded and the motion passed unanimously.

 

FIRST READING OF THE 2013 BUDGET

Mayor Lyssy prepared the draft 2013 budget and reviewed it with the board.  There are still more items that need to be addressed and it was decided to have a work session on Monday, November 19, 2012 at 6:00 p.m. Mayor Lyssy asked that J. Candlin prepare a public notice to be published in the Clear Creek Courant in the November 21, 2012 edition.

 

Information Briefing – Reports


None.

 

Information & Update Agenda


Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

Mayor Lyssy said Ed Rapp has retired from UCCWA and that there are three watershed ongoing studies.  E. Ballard asked if Mayor Lyssy could speak to his EPA contact about the samples they took from the Burleigh Tunnel this past summer. 

 

WATER UPDATE

Covered earlier by John Volk.

 

SEWER COMMITTEE

The next meeting will be Wednesday, November 21, 2012, 9:00 a.m. at Georgetown Town Hall.

 

I-70 COALITION

None.

 

DRCOG

None.

 

LOOP PARK COMMITTEE

None.

 

PARK COMMITTEE

None.

 

STAFF FOLLOW-UP 

R. Gaubatz will install a new culvert on Tregay St. next spring. 

 

APPROVAL OF MINUTES

Osborne made a motion to approve the minutes of October 22, 2012.  Best seconded and the motion passed unanimously.

 

Executive Session

 

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

None.

 

The meeting adjourned at 10:00 p.m.

 

Respectfully submitted: 

 

Jodi Candlin, Town Clerk





TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

OCTOBER 22, 2012

 

The Silver Plume Board of Trustees met on Monday, October 22, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:08 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             excused

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    absent

Nicholas Regester          present

Scott Shafer                    present

 

Others present:  Phil Buckland and staff Jodi Candlin.

 

AGENDA APPROVAL

Osborne made a motion to approve the agenda.  Shafer seconded and the motion passed unanimously.

 

BILLS LIST

Osborne made a motion to approve the bills list.  Best seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

None.

 

Action Agenda

 

DRAFT 2011 AUDIT – STEVE PLUTT

Steve Plutt called earlier in the day and said he did not have the draft audit ready and would not be at the meeting.  He said he would email it to Mayor Lyssy and the rest of the board when it was complete.

Osborne made a motion to empower the mayor, on behalf of the board, to approve or disapprove the audit and have the audit forwarded to the state auditor's office.  Regester seconded and the motion passed unanimously.

 

LETTER FROM SUSAN BALLARD RE: DRAINAGE ISSUES

After the last meeting, Mayor Lyssy met with Rick Gaubatz about drainage issues around town.  The water in front of Gidley's house does drain into CDOT's ditch, dry wells have been installed in front of Sara Walen's house and culverts can be installed in other problem areas because as long as rainwater and snow melt is being drained into the creek, a storm water permit is not required.  Mayor Lyssy will write a letter to S. Ballard after speaking to R. Gaubatz about her drainage issues and need for a culvert to be reinstalled on Tregay St.

 

CEMETERY PRESERVATION/MAPPING FUNDS – Deferred to the next meeting.

 

2012 AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT RE: CLEAR CREEK FIRE AUTHORITY

The town will sign the agreement and is in agreement with it but will be in violation due to non-payment of funds.  Silver Plume was unable to pay in 2012 and it is doubtful it will be able to pay in 2013.  Next year the town will ask its voters to approve raising the mill levy in order to pay the fire authority dues.  Either way homeowners will have to pay more in taxes or more for fire insurance.  Phil Buckland was interested in this discussion and he and J. Best discussed whether or not CDOT has put any money into the county's emergency services district due to the large volume of calls on the highways and P. Buckland did not think so.  The board asked that this item be put on the next agenda for further discussion.  The board is in agreement with the language but would like more time to review it.  Mayor Lyssy asked J. Candlin to contact the county attorney and ask him to email the agreement in order to have it in an electronic format.  This discussion turned into a sales tax and use tax discussion.  The board asked J. Candlin to research the town's records to see if the town has a sales tax code.

 

Information Briefing – Reports

Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

Ted Parker spoke to Mayor Lyssy about the sidewalk that is in front of the K.P. Hall.  His insurance agent said the sidewalk needs to be fixed but T. Parker does not have the funds to do so.  He asked the mayor if he can fix it by installing low level rocks like he has in other spots on the sidewalk.  N. Regester said he has looked at the patchwork and does not feel it is a trip hazard or impede handicapped access in any way.  Mayor Lyssy will follow up with T. Parker to make sure the he understands that the patchwork cannot be a trip hazard or impede handicapped access in any way.  Mayor Lyssy said Bill Gorsky had spoken to him after receiving the town's letter with the last water and sewer bill.  He let the mayor know that he is in violation of the letter because he has been shooting at bears on his property with rubber bullets.  He received permission from the sheriff's office to do this and got the rubber bullets from the Division of Wildlife.  If others need to do this to scare off bears then they must go through the same routine that B. Gorsky did.

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The next meeting is October 24, 2012 at 9:00 a.m. at Georgetown Town Hall.  E. Ballard and J. Candlin will not be able to attend but Mayor Lyssy will attend.

 

I-70 COALITION

N.Regester reported that at the last meeting, a discussion was held by the sheriff's office, CDOT and emergency services regarding response times to accidents and clearing traffic.  Advanced guideway system is still on the table and 17 proposals have been submitted.  CDOT will be closing the Twin Tunnels for 20 minute intervals at night and will eventually turn the tunnels into two-way traffic as needed.  There is a new I-70 website that will post 7 day's in advance their work plans to make it easier for travelers to plan for closures.  Peak periods were also discussed with the suggestion that during those times, the eastbound shoulder at the Empire on-ramp be turned into a third lane with an electronic sensor that travelers could purchase and pay for the right to use the third lane.  State Patrol discussed that they are at minimum staffing.  A representative from the trucking industry attended the meeting and discussed that federal regulations limit truckers to 11 hours of driving in 14 hour increments.  There is a lack of parking on the I-70 corridor and they are concerned about this.  They can use the chain up areas but when they are full it presents a problem for them.  The truckers are required to carry snow chains and are receiving cd's on how to drive in the Rocky Mountains and that safety and responsibility must be a top priority.  CDOT is in the process of passing their budget and they are changing their regional boundaries by merging large portion of Sections 1 and 6.  Tony Devito will be the director of this region so nothing will change for Clear Creek County.  Judge Russell Granger dismissed the transfer station lawsuit but Silver Plume Preservation filed an appeal the next day.  Mayor Lyssy will speak to Timberline's attorney to make sure they are still paying the town's legal expenses associated with the lawsuit.

 

DRCOG

None.

 

LOOP PARK COMMITTEE

None.

 

PARK COMMITTEE

Tim Hamid has winterized the pavilion.

 

STAFF FOLLOW-UP 

J. Candlin posted a letter at the post office, at Small Town Hall and on the town's website regarding the Board of Adjustment vacancy but has received only 1 response of interest. 

 

APPROVAL OF MINUTES

Regester made a motion to approve the minutes of September 24, 2012.  Osborne seconded and the motion passed unanimously.

 

Executive Session

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

None.

 

The meeting adjourned at 9:00 p.m.

 

Respectfully submitted:  Jodi Candlin, Town Clerk




TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

OCTOBER 8, 2012

 

The Silver Plume Board of Trustees met on Monday, October 8, 2012, at its regularly scheduled meeting at the Small Town Hall.  However, due to the lack of a quorum, the meeting was canceled.




 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

SEPTEMBER 24, 2012

 

The Silver Plume Board of Trustees met on Monday, September 24, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:01 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             present

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    excused

Nicholas Regester          present

Scott Shafer                    present

 

Others present:  David Gidley, Sarah Walen and staff Jodi Candlin.

 

AGENDA APPROVAL

Osborne made a motion to approve the agenda.  Regester seconded and the motion passed unanimously.

 

BILLS LIST

Ballard made a motion to approve the bills list.  Osborne seconded and the motion passed unanimously. 

Discussion followed regarding the cost of replacing street lights when they are burned out and the expense in doing so.

 

PUBLIC COMMENT

David Gidley, who lives at 412 Woodward, spoke to the board about the drainage problem in front of his house and drainage into the ditch at the bottom of the exit ramp into town.  In the process of working on the streets by R. Gaubatz, a big puddle appeared on the edge of his sidewalk and it appears there is a drainage problem from the way the street was graded.  After the sewer project was complete, D. Gidley asked the contractor if he could grade the street a little bit different to create drainage and he did a fantastic job.  The street was recently graded and now there is a problem again.  E. Ballard discussed that he believes R. Gaubatz' intent is to lower the grade on several streets to create better drainage and to help with flooding.  There are drainage problems elsewhere around town.  C. Osborne asked if the grading is done this way by design and E. Ballard thought that some of it was due to high water threatening houses downstream.  Mayor Lyssy discussed that R. Gaubatz asked him to speak to CDOT about drainage problems and he will be doing so.  He will also work with R. Gaubatz about the drainage problems around town. A citizen appeared before the board to ask that the board give him until mid-October to catch up on his water and sewer bill and the board agreed as the citizen has been making payments.

 

ACTION AGENDA

 

HISTORIC EASEMENT ON FORMER METHODIST CHURCH DISCUSSION – SARAH WALEN/HARRY HEILMANN

Sarah Walen, Historic Georgetown, Inc. (HGI), board member, was asked to speak to the town about the historic easement HGI holds on the former Methodist Church that the town purchased through grant money several years ago.  H. Heilmann, President of People for Silver Plume (PFSP), did not appear as S. Walen had already spoken to him about the historic easement.  H. Heilmann indicated PFSP would do its best to address the issues.  The town owns the building and PFSP is responsible for its upkeep and maintenance.  Each year, HGI inspects the building to make sure the conditions set forth in the historic easement are being followed.  At this time, the following items need to be fixed: the fence needs to be put back in place, the building needs to be repainted where the paint is chipping, the bell tower rope is cutting into the tower and parts of the roof need to be repaired.  If these items are not addressed, the structure of the building could be compromised.  It was discussed that some of these issues could be easily fixed but the repairs need to be done now or not until the spring due to winter being just around the corner.  J. Best said there are shingles in the museum that may be able to be used for the project and will check on this.  N. Regester suggested completing a few of the items that need to be fixed in order to show due diligence as the town is the ultimate responsible party even though People for Silver Plume is the tenant. 

 

CHIEF BABEON - DISCUSSION OF MILL LEVY BALLOT IN 2013
The board had written a letter to the Board of County Commissioners (BOCC) regarding the town's inability to pay its Clear Creek Fire Authority municipal revenue payments and in exchange, offer the Silver Plume Firehouse's use.  The board did not receive as favorable a response as was expected.  The board has agreed to sign the IGA but the town cannot pay.  The consequences of not paying include losing the town's seat on the board after one year of non-payment and after three years of non-payment, the town would be removed from the IGA and would not receive fire response from the authority.  There are two options to this and they are to ask the voters to allow the town to join the Clear Creek Emergency Services District which is controlled by the BOCC and have the district assess a 4.569 mill levy to our citizens, or go directly to the citizens to assess the same mill levy and remain members of the Clear Creek Fire Authority.  Fire Chief Babeon has calculated that the average homeowner's taxes would go up by $57 per year.  If there is 
no fire protection, our citizen's homeowner's insurance will rise.  Either way, our citizens will have to pay.  The town can put this mill levy on the ballot next year as it is too late this year.  The town needs input on this issue and Chief Babeon was to appear at the meeting tonight for this discussion with possible suggestions but he did not appear.  If the town joins the authority or the district, it must be decided by the voters.  Mayor Lyssy suggested that each board member speak to their neighbors to let them know what the town is facing as well as getting the town attorney involved in this matter. 
 
LETTER TO CITIZENS TO BE INCLUDED WITH WATER AND SEWER BILLS
Mayor Lyssy drafted a letter to the town's citizens regarding issues around town that will be included in the October water and sewer bills.  The board made suggested changes and J. Candlin will send the letter out next week with the bills.
LETTER TO CLEAR CREEK COUNTY SHERIFF REGARDING ANIMAL CONTROL DESIRES
Mayor Lyssy, Curt Osborne, Earl Ballard, Scott Shafer and Jeff Best met with Clear Creek County Sheriff Don Krueger last week about animal control desires.  The sheriff asked them to write a letter to him with their desires and it will include randomly patrolling for loose dogs and that the reporting party does not have to write their own report as that is the animal control officers' job.  E. Ballard volunteered to draft the letter and will send it to Mayor Lyssy.

 RESOLUTION RE: REAPPOINTMENTS OF BOARD MEMBERSHIP

Mayor Lyssy wrote a draft resolution regarding re-appointments of board membership and will have the town attorney review it before bringing it back to the board.  The resolution should be sent to each board member as it will affect them.  J. Candlin told the board that Board of Adjustment and Appeals member Ron Kidder has resigned so the board asked her to put up a notice at the Post Office and Small Town Hall seeking a new member. 

 

LOCAL GOVERNMENT LETTER TO GOVERNOR HICKENLOOPER RE: OIL AND GAS DECISION RE: CITY OF LONGMONT

This issue has already passed so it is too late to send a letter to the governor.

Information & Update Agenda

Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

The Director of Local Affairs (DOLA), Reeves Brown, will be visiting Small Town Hall on September 26, 2012, and Mayor Lyssy asked that any available board member attend this meet and greet to talk about the town's issues with Mr. Brown.  These issues will include the need to update the town's land use ordinance, the transfer station lawsuit and the improved wastewater collection system.  Mayor Lyssy will speak to R. Gaubatz about providing gravel to the homeowners on Garfield St. as they will spread it out.  A Fishing is Fun update was given and the suggested places for this are on CDOT right-of-way and need to be on a public right-of-way.  However, the one place that could be utilized for this is by the old water treatment plant but creek bed modifications may need to be done.  Mayor Lyssy and members of the board met with the sheriff about things going on around town such as gunshots, the fire ban and disorderly conduct.  If the Sheriff's Dept. cannot immediately respond to Silver Plume, then there is back-up from the Colorado State Patrol and the Town of Empire's Police Dept.  The board let the sheriff know that the town will welcome their departments and not have the attitude they are not welcome.  It is time to work on the town budget and it was decided that a work session will be held on Monday, October 15, 2012, at 6:00 p.m. at Small Town Hall.  Dane Matthew of the Clear Creek Recreation District has scheduled a trail maintenance session on the 7:30 Trail on Sunday, October 7, 2012.  All are welcome to help.  Mayor Lyssy spoke to Tony Devito from CDOT about the fencing letter he sent him.  He has forwarded it to the maintenance department responsible for this area.  J. Best volunteered to speak to Richard Dougherty who is believed to be the supervisor at the local maintenance department about the fence. 

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The next meeting is October 10, 2012 at 9:00 a.m. at Georgetown Town Hall.

 

I-70 COALITION

The next meeting is October 12, 2012.

 

DRCOG

The last meeting was contentious due to the northern municipalities (Broomfield, Boulder) forming their own alliance because they are upset they do not have Fastracks. 


LOOP PARK COMMITTEE

The last meeting was held in Denver and neither S. Shafer nor E. Ballard was able to attend.  S. Shafer is receiving emails about the meetings but E. Ballard still is not.

 

PARK COMMITTEE

None. 

 

STAFF FOLLOW-UP 

None.

 

APPROVAL OF MINUTES

Ballard made a motion to approve the minutes of September 10, 2012.  Osborne seconded and the motion passed unanimously.

 

Executive Session

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

 

The Board of Trustees adjourned and convened into Executive Session.

 

The Board of Trustees adjourned Executive Session. 

 

The meeting was adjourned at 9:50 p.m.

 

Respectfully submitted:  Jodi Candlin, Town Clerk




TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

SEPTEMBER 10, 2012

 

The Silver Plume Board of Trustees met on Monday, September 10, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:05 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             present

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    excused

Nicholas Regester          present

Scott Shafer                    present

 

Others present:  Kris McCully, Ted Parker, Clear Creek School District Superintendent Todd Lancaster and staff Jodi Candlin.

 

AGENDA APPROVAL

Ballard made a motion to approve the agenda.  Osborne seconded and the motion passed unanimously.

 

BILLS LIST

Ballard made a motion to approve the bills list.  Regester seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

S. Shafer told the board that R. Gaubatz fixed the jail door, did a great job and that it looked great as well.

 

ACTION AGENDA

TODD LANCASTER, NEW CLEAR CREEK SCHOOL DISTRICT SUPERINTENDENT, INTRODUCTION TO BOARD

Mayor Lyssy discussed that our most precious resource is our kids and then gave Todd Lancaster the background on the board and its responsibilities.  Each board member introduced themselves and gave their individual background.  T. Lancaster then introduced himself; he grew up on Floyd Hill and graduated from Clear Creek Secondary School in 1985 (along with Town Clerk Jodi Candlin), entered the Air Force and spent 26 years there as an Air Force Pilot, worked at the Pentagon and then most recently was the superintendent in Antonito, Colorado for one year before accepting the job as the Clear Creek School District's Superintendent.  He discussed that he wants to reach out to people in the county who don't have children and get them involved in the school district, attract young people with families because that supports our community and can boost our economy and capitalize on our history and outdoor resources.  He feels that character development is just as important as test scores if not more important.  He would like to let everyone know the great stories of the school districts' alumni with posters showing their accomplishments.  The district will be conducting a complete facility review in the spring and discuss which building assets the district could sell. He wants to do a joint planning session with the county, recreation district and municipalities to discuss what will make us sustainable and what is right for our county.  He discussed cleaning up Citizen's Park in Idaho Springs because he does not believe that is an asset to kids, the "graying" of our community and lack of growth.  E. Ballard agreed with T. Lancaster about the "graying" of our community and that it is particularly true in Silver Plume.  T. Lancaster wants to create the best schools and parent support can help but there are other ways to get more accomplished working as a system.  Grants are available and should be capitalized on and have more cooperation between the towns and the county.  T. Lancaster finished up by thanking the board for allowing him to introduce himself and would like to come back every 3 months or so to update the board on what is happening at the school district.  The board thanked him for coming and said that if there is anything they can do for the school district to let them know.

 

Information Briefing – Reports

 

REVIEW/REAPPOINTMENT OF BOARD MEMBERSHIP 

Mayor Lyssy discussed the different boards; Board of Adjustment, Planning Commission and Zoning Board regarding formalizing their terms.  It was discussed that the board could reappoint the different boards 3 months after each election for continuity purposes.  There is concern about the Board of Trustees serving on the other boards', however, there is a limited amount of people that are willing to serve on these boards.  Mayor Lyssy will write a draft resolution and have Barbara Green review it.  He will bring the resolution back to the next meeting and asked that this item be put on the next agenda. 

 

DISCUSSION OF TABOR REQUIREMENTS FOR FIRE AUTHORITY FUNDING

Mayor Lyssy discussed with Barbara Green about putting a ballot issue before the town regarding an increase for the Clear Creek Fire Authority but on her advice, the town decided not to do this.  There is not time for this to happen this election year and the board asked J. Candlin to check with the county on whether or not the town has an IGA with the county to put a town issue on their ballot.  The town had written a letter to the

county with its comments about the CCFA IGA and has not heard back yet.  Mayor Lyssy spoke to Beth Luther earlier in the day and she said someone from the county would be getting back to him regarding the town letter. 

 

REPORT ON PLANS RE: CDOT'S TEMPORARY FENCING ON BIKE PATH

The temporary fencing is down now and it was discussed that maybe the fencing issue should be part of CDOT's maintenance instead of going through its funding avenues.  It was mentioned that there is lots of erosion on the bike path. 

 

Information & Update Agenda

 

Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

Mayor Lyssy has left a message with Sheriff Krueger about meeting with him on September 19, 2012 to discuss animal control but has not heard back yet.  One of the county commissioners' candidates was going through town campaigning and giving out wrong information about lithium being in our water source and that our sewer project had not cut down on infiltration.  Mayor Lyssy reminded the board about the Planning Commissioners Workshop this Saturday and about the Watershed Festival in Idaho Springs the same day.  The 7:30 Trail has eroded and there are trees that have been blown down.  Mayor Lyssy spoke to Dane Matthew of the rec district and he and Beth Luther are organizing a trail maintenance work party for the trail.

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The meeting is this Wednesday, September 12, 2012 at 9:00 a.m. at the Georgetown Town Hall. 

 

I-70 COALITION

The meeting is tomorrow in Summit County and N. Regester will attend.  At the last meeting it was discussed where the rail stations should be and N. Regester thinks the logical stops should be Hidden Valley and Loveland Ski Area; Mayor Lyssy thinks one should be located in the Empire Junction area.  The coalition dues are $72 and are due October 31, 2012.

 

DRCOG

The meeting is next week.

 

LOOP PARK COMMITTEE

The meeting is next week and is the third Wednesday of each month.  S. Shafer reported that the town sign is on the agenda.  He and E. Ballard are still not getting email from the Loop Park Committee.

 

PARK COMMITTEE

Janine Weeds will meet with J. Candlin tomorrow to get the last two checks the board approved for the last work done at the pavilion.  The locksmith has re-keyed the locks and there are now 12 keys instead of multiple keys.  There are keys labeled T for top and B for bottom.  The keys will be given out to strategic personnel and J. Candlin will keep the rest of them.  Tim Hamid will be winterizing the pavilion once the museum closes and the punch list is done. 

 

STAFF FOLLOW-UP 

J. Candlin reported to the board that they town had received severance tax in the amount of $11,000 and mineral tax in the amount of $1100 today.  The town receives this as an annual payment but has never received so much before.  Three water and sewer liens were paid today and J. Candlin received good response from the "red" letters she sent out regarding water and sewer arrears. 

 

APPROVAL OF MINUTES

Ballard made a motion to approve the minutes of August 13, 2012.  Osborne seconded, Regester abstained the motion passed.

 

Osborne made a motion to approve the minutes of August 27, 2012.  Ballard seconded, Regester abstained the motion passed.

 

Executive Session

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

 

The Board of Trustees adjourned and convened into Executive Session.

 

The Board of Trustees adjourned Executive Session. 

 

The meeting was adjourned at 8:50 p.m.

 

Respectfully submitted:  Jodi Candlin, Town Clerk




TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

AUGUST 27, 2012

 

The Silver Plume Board of Trustees met on Monday, August 27, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:47 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             present

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    excused

Nicholas Regester          excused

Scott Shafer                    present

 

Others present:  Kris McCully, Ted Parker, Judy Caldwell and staff Jodi Candlin.

 

AGENDA APPROVAL

Ballard made a motion to approve the agenda.  Best seconded and the motion passed unanimously.

 

Action Agenda

 

BILLS LIST

Ballard made a motion to approve the bills list.  Best seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

Judy Caldwell appeared before the board to discuss the park bathrooms and the trash.  The museum employees have taken on the responsibility of unlocking and locking the bathrooms.  However, the locks stick and they are having a hard time unlocking the doors.  The trash is strewn around the park and there is no place to dispose of the trash

E. Ballard said he is in the process of having a locksmith change the locks on the doors so there is just one or two keys instead of several and that he will take the trash to Gary Regester's dumpster since the town has been given permission to do so.  The bathrooms will be closed and winterized in the next few weeks and before they are open next season, there needs to be a budget for park/pavilion related expenses.  Conservation Trust Fund monies are earmarked for the park/pavilion and can be utilized.  Kris McCully appeared before the board to discuss a possible grant opportunity for the town but she did not have full details for the board.  She found out about the grant through research on obtaining a grant to complete a survey of the cemetery.  She will try to find out more information but thinks it has something to do with being a legitimate certified government.  K. McCully then spoke to the board about having a survey completed of the whole cemetery in order to determine the boundaries and where the graves are.  After the whole survey is completed she would then like to survey specific areas of the cemetery.  There are lots of trees that have been blown down and the fences are in disrepair so lots of work needs to be done.  E. Ballard mentioned that the town could borrow the county's chipper free of charge to help dispose of the trees. 

 

ACTION AGENDA

 

TODD LANCASTER, NEW CLEAR CREEK SCHOOL DISTRICT SUPERINTENDENT, INTRODUCTION TO BOARD

Todd Lancaster did not appear before the board and J. Candlin will call him tomorrow to ask if he would like to appear on the next agenda. 

 

JOHN FITZGERALD – DISCUSSION REGARDING ADOPTION OF UPDATED BUILDING CODES

John Fitzgerald did not appear before the board and called J. Candlin earlier to let her know he would not be at the meeting due to car problems.  He did ask that she pass along the information that he wants to adopt the 2009 International Residential Code and include an amendment prohibiting wood shake shingles.  E. Ballard spoke to Ken Trujillo, a town resident, who is a building inspector in Denver and he said he is more than happy to help the town adopt the proper building codes.  It was also suggested that Tim McDonough review the 2009 IRC and get his opinion.

Osborne made a motion to table this agenda item for thirty days and put it on the agenda for the last meeting in September, 2012.  Best seconded and the motion passed unanimously. 

 

INTERGOVERNMENTAL AGREEMENT (IGA) BETWEEN TOWN OF SILVER PLUME AND CLEAR CREEK COUNTY FOR ANIMAL CONTROL SERVICES

J. Best reviewed the IGA and feels that item #4 should be struck.  He believes the animal control officer should make regular rounds of the town instead of having citizens call for service.  He believes there was a lack of responsibility by the former animal control officer and does not want to see this practice again.  E. Ballard recommended that J.
Best and another board member meet with Sheriff Krueger to discuss this issue as it is a chronic problem in town.  Mayor Lyssy will try to set up a meeting to meet with the sheriff on September 19, 2012. 

 

CLEAR CREEK COUNTY FIRE AUTHORITY AGREEMENT

There was extensive debate about this issue and in conclusion, the board decided to write a letter to the Clear Creek Board of County Commissioners suggesting that Clear Creek Fire Authority should be a county wide entity, the board is not in principle opposed to the IGA but on advice of counsel will not seek a 4.569 mill levy increase, the municipal revenue payments are unattainable for the town and the fire authority should be under the control of the county and not the municipalities.  E. Ballard will write the letter and Mayor Lyssy will sign it.

 

Information Briefing – Reports

DISCUSSION OF TOPICS TO SEND TO RESIDENTS ALONG WITH WATER BILL

J. Best suggested that a letter be included in one of the next water and sewer bills with topics such as the town's speed limit, dogs at large, disturbing the peace and a reminder for all residents to put up their proper addresses for their health, safety and welfare.  Mayor Lyssy will draft a letter. 


SEWER PROJECT UPDATE (IF ANY)

The field audit was held August 24, 2012 and everything went well. 

 

Information & Update Agenda


Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

Mayor Lyssy reported that the town still owes Georgetown $5000 but after he and J. Candlin researched why the town was not receiving sewer taxes from the county, it was discovered that the proper paperwork had not been certified to the commissioners last December and there will not be any sewer sales tax collected for 2012.  He asked that E. Ballard speak to Tom Hale, Georgetown Administrator, and let him know the town will have to pay its arrears next year.  The board asked J. Candlin to find out the current bank balances, what money is coming in and what money is going out, collect water and sewer delinquent payments and find out how much money is in the town's certificate of deposit. There is a Planning Commissioners Workshop on September 15, 2012, and any board member interested in attending should R.S.V.P. directly to the email J. Candlin forwarded to them.  The class will be taught by Tareq (last name unknown) from DOLA who will be working with the town to help update Ordinance 201 and the Master Plan.  Mayor Lyssy is still working with CDOT to come up with a better alternative on the bike path rather than the orange netting.  He hiked up the 7:30 Trail and found out there are so

many trees that have been blown down that the trail is blocked and parts of the trail are badly washed out from the recent heavy rains.  He has spoken to Frank Young about putting together volunteers to work on making the trail passable again next spring.  Mayor Lyssy will be meeting with a representative about the Fishing is Fun grant and thinks a good spot might be near the old water treatment plant because there is already parking space.  However, this is in CDOT's ROW so they need to be involved in the meeting as well.  Mayor Lyssy attended the annual meeting for Clear Creek Economic Development Corp. and they were able to give 17 loans out for businesses this year with 14 of the businesses being in the county. 

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The Sewer Committee met last week and finances were discussed for both parts of the sewer bills, debt service and reserve funds were also discussed.  The amount of wastewater that Georgetown is processing for the town has decreased but it is unknown if this is due to drought conditions or Silver Plume's sewer project being completed. 

 

I-70 COALITION

None.

 

DRCOG

None.

 

LOOP PARK COMMITTEE

S. Shafer and E. Ballard are the town's representatives but they never receive emails as to when the meetings are so they have not been able to attend. 

 

PARK COMMITTEE

None.

 

STAFF FOLLOW-UP 

None.

 

APPROVAL OF MINUTES

Tabled to the next meeting.

 

Executive Session


RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

None.

 

The meeting was adjourned at 9:45 p.m.

 

Respectfully submitted: 

 

Jodi Candlin

Town Clerk