Wednesday, November 28, 2012

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

AUGUST 13, 2012

 

The Silver Plume Board of Trustees met on Monday, August 13, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:05 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             present

Jeff Best          present 

Curt Osborne                  excused

Eben Mond                    present

Nicholas Regester          excused

Scott Shafer                    present

 

Others present:  Sean Arkley, Brianne Eva, Rob Prentice, Marty Gitlin, Charles Schwab, Cutty Donovan, Shaun, Tammy, Michael and Christian Frey and staff Jodi Candlin.

 

AGENDA APPROVAL

Best made a motion to approve the agenda.  Mond seconded and the motion passed unanimously.

 

Action Agenda

 

BILLS LIST

Ballard made a motion to approve the bills list.  Mond seconded and the motion passed unanimously. 

Discussion was held regarding a bill from town attorney Barbara Green about electronic voting issues.  The bill for preliminary research was more than Mayor Lyssy anticipated and the board decided not to pursue this topic any further due to the expense.

 

PUBLIC COMMENT

Sean Arkley addressed the board regarding talk he had heard that there was going to be more police presence in town and he feels this is nonsense and does not want police in town.  Mayor Lyssy said that if someone violates laws or ordinances, police presence it helpful.  Rob Prentice and Brianne Eva appeared before the board next to talk about possibly opening the Plume Saloon back up.  They have been researching sites and buildings for several months and came across the Plume Saloon this weekend.  They want to do preliminary due diligence to see if this is worth pursuing and wanted to know the feelings of the board and residents.  The board and residents at the meeting were very encouraging and would like to have the Plume Saloon open again.  Both groups cautioned Mr. Prentice and Ms. Eva that a lot of work would have to be done on the building and to make sure they have an inspection.  Mayor Lyssy let them know that the board is also the local liquor licensing authority and they would need to appear before them in order to receive approval of a liquor license.  Tammy Frey then spoke to the board about a letter she had written and posted at the post office.  She feels there is a division in town and that the town has always been about community and helping each other and talking to each other when problems arose instead of calling the police.  Shaun Frey spoke and apologized for the shooting that had occurred in his backyard and said that guns were being shot into his pond and not anywhere else and that this will not happen again.  He then spoke about the town adopting the county's fire code and that some townspeople were not aware that this had happened.  He felt that people should have been notified.  Mayor Lyssy said this was an agenda item earlier in the summer and that it was an emergency situation and that in this situation, it needed to be adopted immediately.  Marty Gitlin spoke the board and said he agreed with S. Frey.  The conversation then turned to the IGA between the county and the town about dog control.  M. Gitlin was appreciative when one of his neighbors let him know that their dog was being harassed by his instead of calling animal control. 

 

ACTION AGENDA

 

TODD LANCASTER, NEW CLEAR CREEK SCHOOL DISTRICT SUPERINTENDENT, INTRODUCTION TO BOARD

Todd Lancaster did not appear and the board was not informed that he would not be here.  Mayor Lyssy has met him and he is retired from the Air Force and although he is not a public educator, Mayor Lyssy was very impressed by him.  J. Candlin will see if he can attend the next meeting as the board feels it is important to know him.

 

JOHN FITZGERALD – DISCUSSION REGARDING ADOPTION OF UPDATED BUILDING CODES

John Fitzgerald did not appear before the board and the board was not informed that he would not be here.  J. Candlin will see if he can attend the next meeting

 

INTERGOVERNMENTAL AGREEMENT (IGA) BETWEEN TOWN OF SILVER PLUME AND CLEAR CREEK COUNTY FOR ANIMAL CONTROL SERVICES

The town has a wolf hybrid ordinance in place and an agreement with the county for animal control services.  J. Best discussed that the IGA is not working; the animal control officer needs to patrol on a frequent basis and not on request.  Loose dogs are a nuisance with the potential for dangerous situations such as chasing kids, bikes, cars, getting into trash, charging at and scaring visitors and residents alike, running in the streets, chasing sheep, fighting, which is potentially dangerous for those caught in the middle, and possible lawsuits due to negligence.  J. Best told the board a story about a girl who was trying to escape from an aggressive dog and ended up running into the street and being killed.  He does not want to see something like this happen in town and just wants the animal control officer to do their job correctly.  He doesn't think it is appropriate for the animal control officer to tell people that a written report must be made when they are complaining about a dog and feels the animal control officer should do this report instead.  J. Best believes that several citations could be given out now and in the past due to the same residents allowing their dogs to run at large.  M. Gitlin informed him that in order for that to happen, a written report must be made.  There was much heated discussion on this agenda item so the item was tabled to the next meeting. 

 

TOWN SIGN

There is a town informational sign in the CDOT parking lot that should probably be put at the train station where more people can see it.  The board discussed that it should be offered to the train and S. Shafer will address this at the next Loop Park Committee meeting. 

 

Information Briefing – Reports

 

REPORT ON PROGRESS ON NEW ORDINANCES – NOISE, WATERSHED PROTECTION (ALL)

C. Osborne has been working on the noise ordinance but no other work has been done on any others.  E. Mond wondered how the ordinances will be enforced and Mayor Lyssy discussed that it would be voluntary. 

 

SEWER PROJECT UPDATE (IF ANY)

There will be a field audit on Tuesday, August 21, 2012 at Small Town Hall.  GMS, Inc. sent a packet regarding final change orders.

Ballard made a motion to approve the final change order.  Shafer seconded and the motion passed unanimously.

Rick Gaubatz and Joann Sorenson from the county met at the old water plant site to discuss the sewer project's leftover rubble that was transported there.  A silt fence has been added to prevent runoff into the creek and mulch will be spread by volunteers from the Rites of Passage School.   There are no contingency funds left from the project so GMS, Inc. is applying for a $10,000 grant on behalf of the town to perform a preliminary engineering study in order to video the transmission line from Silver Plume to Georgetown and to install a monitoring manhole so that Silver Plume can collect its own flow numbers.  GMS, Inc. estimates that the project cost to video the lines and install a monitoring manhole will be around $200,000. 

 

RESOLUTION OF ENCROACHMENTS – BRIEF ON PROGRESS (IF AVAILABLE)

No report.

 

Information & Update Agenda

 

Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

The auditing firm of Dazzio and Plutt has filed for an extension for the town's 2011 audit and when it is complete, Steve Plutt will appear before the board to go over the audit.  This should occur in the next several weeks.

 

OTHER

Mayor Lyssy spoke to a representative at Henderson Mine about grant money for new road and bridge equipment but it is a matching grant and the town would have to come up with 50%.  Henderson Mine contributes $9,000,000 to the county each year and they have enough molybdenum until 2026.  The mine also supports the local after prom program and gives out helmets at bike rodeos so they are very involved in the county.  They mine the highest grade available and the molybdenum is used in products such as high definition television's and smoke detectors.  During the Triple Bypass, there were several incidences of public urination in Silver Plume.  The county will address this issue the next time their permit is reviewed and approved.  Mayor Lyssy is checking on the temporary orange fence that CDOT installed on the I-70 eastbound entrance ramp to separate the bike path from the ramp.  The board is not happy with the fence as it is not aesthetically pleasing. 

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The next meeting is August 22, 2012.  Once the authority is formed, Silver Plume will have to find a way to fund the 10% it takes from the sewer funds.  The board may have to increase the sewer rate by $2.22 per E.Q.R. for the 2013 budget. 

 

I-70 COALITION

N. Regester was not present at the board meeting so there was no report from him.  However, Margaret Bowes from the coalition told the mayor that they are happy to have N. Regester as a member of the coalition.

 

DRCOG

Curt Osborne has officially been named as Mayor Lyssy's alternate as will attend the next orientation. 

 

LOOP PARK COMMITTEE

None.

 

PARK COMMITTEE

Tim Hamid was awarded the last project which included a punch list of items that need to be finished.  A locksmith will replace 8 cylinders for the 4 doors and there will only be 2 keys instead of several.  The two projects will cost between $250 and $275 and there is money in the Conservation Trust Fund to cover these costs.  The pavilion also needs to be winterized which will cost about $60 and Tim Hamid will do this and the board would like R. Gaubatz to be trained on this as well so that more than 1 person can winterize the pavilion.  The Park Committee will disband and a Maintenance Committee will be formed to hire someone to clean the bathrooms next summers. 

 

UCCWA

The EPA has installed a zinc monitoring station somewhere between Silver Plume and Georgetown.  Silver Plume may be able to receive these numbers from the EPA.

 

STAFF FOLLOW-UP 

The town has several bank accounts with Evergreen National Bank and recently received letters from the bank about the Fire Department, Cemetery and Properties accounts that they have been dormant for several years and the accounts will start being charged a dormancy fee.  The board asked J. Candlin to check with the auditor to find out if it is advisable to keep separate accounts so as not to commingle funds and to recommend the best accounting package for the town. 

 

APPROVAL OF MINUTES

Ballard made a motion to approve the minutes of July 23, 2012.  Best seconded and the motion passed unanimously.

 

Executive Session

 

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

None.

 

The meeting was adjourned at 9:45 p.m.

 

Respectfully submitted: 

 

Jodi Candlin

Town Clerk



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