Wednesday, November 28, 2012



TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

OCTOBER 22, 2012

 

The Silver Plume Board of Trustees met on Monday, October 22, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:08 p.m.

The following roll was recorded:

Fred Lyssy                  present

Earl Ballard             excused

Jeff Best          present 

Curt Osborne                  present

Eben Mond                    absent

Nicholas Regester          present

Scott Shafer                    present

 

Others present:  Phil Buckland and staff Jodi Candlin.

 

AGENDA APPROVAL

Osborne made a motion to approve the agenda.  Shafer seconded and the motion passed unanimously.

 

BILLS LIST

Osborne made a motion to approve the bills list.  Best seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

None.

 

Action Agenda

 

DRAFT 2011 AUDIT – STEVE PLUTT

Steve Plutt called earlier in the day and said he did not have the draft audit ready and would not be at the meeting.  He said he would email it to Mayor Lyssy and the rest of the board when it was complete.

Osborne made a motion to empower the mayor, on behalf of the board, to approve or disapprove the audit and have the audit forwarded to the state auditor's office.  Regester seconded and the motion passed unanimously.

 

LETTER FROM SUSAN BALLARD RE: DRAINAGE ISSUES

After the last meeting, Mayor Lyssy met with Rick Gaubatz about drainage issues around town.  The water in front of Gidley's house does drain into CDOT's ditch, dry wells have been installed in front of Sara Walen's house and culverts can be installed in other problem areas because as long as rainwater and snow melt is being drained into the creek, a storm water permit is not required.  Mayor Lyssy will write a letter to S. Ballard after speaking to R. Gaubatz about her drainage issues and need for a culvert to be reinstalled on Tregay St.

 

CEMETERY PRESERVATION/MAPPING FUNDS – Deferred to the next meeting.

 

2012 AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT RE: CLEAR CREEK FIRE AUTHORITY

The town will sign the agreement and is in agreement with it but will be in violation due to non-payment of funds.  Silver Plume was unable to pay in 2012 and it is doubtful it will be able to pay in 2013.  Next year the town will ask its voters to approve raising the mill levy in order to pay the fire authority dues.  Either way homeowners will have to pay more in taxes or more for fire insurance.  Phil Buckland was interested in this discussion and he and J. Best discussed whether or not CDOT has put any money into the county's emergency services district due to the large volume of calls on the highways and P. Buckland did not think so.  The board asked that this item be put on the next agenda for further discussion.  The board is in agreement with the language but would like more time to review it.  Mayor Lyssy asked J. Candlin to contact the county attorney and ask him to email the agreement in order to have it in an electronic format.  This discussion turned into a sales tax and use tax discussion.  The board asked J. Candlin to research the town's records to see if the town has a sales tax code.

 

Information Briefing – Reports

Updates from the following areas, if any, will be presented:

 

REPORT OF THE MAYOR

Ted Parker spoke to Mayor Lyssy about the sidewalk that is in front of the K.P. Hall.  His insurance agent said the sidewalk needs to be fixed but T. Parker does not have the funds to do so.  He asked the mayor if he can fix it by installing low level rocks like he has in other spots on the sidewalk.  N. Regester said he has looked at the patchwork and does not feel it is a trip hazard or impede handicapped access in any way.  Mayor Lyssy will follow up with T. Parker to make sure the he understands that the patchwork cannot be a trip hazard or impede handicapped access in any way.  Mayor Lyssy said Bill Gorsky had spoken to him after receiving the town's letter with the last water and sewer bill.  He let the mayor know that he is in violation of the letter because he has been shooting at bears on his property with rubber bullets.  He received permission from the sheriff's office to do this and got the rubber bullets from the Division of Wildlife.  If others need to do this to scare off bears then they must go through the same routine that B. Gorsky did.

 

WATER UPDATE

None.

 

SEWER COMMITTEE

The next meeting is October 24, 2012 at 9:00 a.m. at Georgetown Town Hall.  E. Ballard and J. Candlin will not be able to attend but Mayor Lyssy will attend.

 

I-70 COALITION

N.Regester reported that at the last meeting, a discussion was held by the sheriff's office, CDOT and emergency services regarding response times to accidents and clearing traffic.  Advanced guideway system is still on the table and 17 proposals have been submitted.  CDOT will be closing the Twin Tunnels for 20 minute intervals at night and will eventually turn the tunnels into two-way traffic as needed.  There is a new I-70 website that will post 7 day's in advance their work plans to make it easier for travelers to plan for closures.  Peak periods were also discussed with the suggestion that during those times, the eastbound shoulder at the Empire on-ramp be turned into a third lane with an electronic sensor that travelers could purchase and pay for the right to use the third lane.  State Patrol discussed that they are at minimum staffing.  A representative from the trucking industry attended the meeting and discussed that federal regulations limit truckers to 11 hours of driving in 14 hour increments.  There is a lack of parking on the I-70 corridor and they are concerned about this.  They can use the chain up areas but when they are full it presents a problem for them.  The truckers are required to carry snow chains and are receiving cd's on how to drive in the Rocky Mountains and that safety and responsibility must be a top priority.  CDOT is in the process of passing their budget and they are changing their regional boundaries by merging large portion of Sections 1 and 6.  Tony Devito will be the director of this region so nothing will change for Clear Creek County.  Judge Russell Granger dismissed the transfer station lawsuit but Silver Plume Preservation filed an appeal the next day.  Mayor Lyssy will speak to Timberline's attorney to make sure they are still paying the town's legal expenses associated with the lawsuit.

 

DRCOG

None.

 

LOOP PARK COMMITTEE

None.

 

PARK COMMITTEE

Tim Hamid has winterized the pavilion.

 

STAFF FOLLOW-UP 

J. Candlin posted a letter at the post office, at Small Town Hall and on the town's website regarding the Board of Adjustment vacancy but has received only 1 response of interest. 

 

APPROVAL OF MINUTES

Regester made a motion to approve the minutes of September 24, 2012.  Osborne seconded and the motion passed unanimously.

 

Executive Session

RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES

None.

 

The meeting adjourned at 9:00 p.m.

 

Respectfully submitted:  Jodi Candlin, Town Clerk


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