TOWN OF SILVER PLUME
BOARD OF TRUSTEES
RECORD OF PROCEEDINGS
SEPTEMBER 24, 2012
The Silver Plume Board of Trustees met on Monday, September 24, 2012, at its regularly scheduled meeting at the Small Town Hall. Mayor Lyssy called the meeting to order at 7:01 p.m.
The following roll was recorded:
Fred Lyssy present
Earl Ballard present
Jeff Best present
Curt Osborne present
Eben Mond excused
Nicholas Regester present
Scott Shafer present
Others present: David Gidley, Sarah Walen and staff Jodi Candlin.
Osborne made a motion to approve the agenda. Regester seconded and the motion passed unanimously.
Ballard made a motion to approve the bills list. Osborne seconded and the motion passed unanimously.
Discussion followed regarding the cost of replacing street lights when they are burned out and the expense in doing so.
David Gidley, who lives at 412 Woodward, spoke to the board about the drainage problem in front of his house and drainage into the ditch at the bottom of the exit ramp into town. In the process of working on the streets by R. Gaubatz, a big puddle appeared on the edge of his sidewalk and it appears there is a drainage problem from the way the street was graded. After the sewer project was complete, D. Gidley asked the contractor if he could grade the street a little bit different to create drainage and he did a fantastic job. The street was recently graded and now there is a problem again. E. Ballard discussed that he believes R. Gaubatz' intent is to lower the grade on several streets to create better drainage and to help with flooding. There are drainage problems elsewhere around town. C. Osborne asked if the grading is done this way by design and E. Ballard thought that some of it was due to high water threatening houses downstream. Mayor Lyssy discussed that R. Gaubatz asked him to speak to CDOT about drainage problems and he will be doing so. He will also work with R. Gaubatz about the drainage problems around town. A citizen appeared before the board to ask that the board give him until mid-October to catch up on his water and sewer bill and the board agreed as the citizen has been making payments.
HISTORIC EASEMENT ON FORMER METHODIST CHURCH DISCUSSION – SARAH WALEN/HARRY HEILMANN
Sarah Walen, Historic Georgetown, Inc. (HGI), board member, was asked to speak to the town about the historic easement HGI holds on the former Methodist Church that the town purchased through grant money several years ago. H. Heilmann, President of People for Silver Plume (PFSP), did not appear as S. Walen had already spoken to him about the historic easement. H. Heilmann indicated PFSP would do its best to address the issues. The town owns the building and PFSP is responsible for its upkeep and maintenance. Each year, HGI inspects the building to make sure the conditions set forth in the historic easement are being followed. At this time, the following items need to be fixed: the fence needs to be put back in place, the building needs to be repainted where the paint is chipping, the bell tower rope is cutting into the tower and parts of the roof need to be repaired. If these items are not addressed, the structure of the building could be compromised. It was discussed that some of these issues could be easily fixed but the repairs need to be done now or not until the spring due to winter being just around the corner. J. Best said there are shingles in the museum that may be able to be used for the project and will check on this. N. Regester suggested completing a few of the items that need to be fixed in order to show due diligence as the town is the ultimate responsible party even though People for Silver Plume is the tenant.
CHIEF BABEON - DISCUSSION OF MILL LEVY BALLOT IN 2013
The board had written a letter to the Board of County Commissioners (BOCC) regarding the town's inability to pay its Clear Creek Fire Authority municipal revenue payments and in exchange, offer the Silver Plume Firehouse's use. The board did not receive as favorable a response as was expected. The board has agreed to sign the IGA but the town cannot pay. The consequences of not paying include losing the town's seat on the board after one year of non-payment and after three years of non-payment, the town would be removed from the IGA and would not receive fire response from the authority. There are two options to this and they are to ask the voters to allow the town to join the Clear Creek Emergency Services District which is controlled by the BOCC and have the district assess a 4.569 mill levy to our citizens, or go directly to the citizens to assess the same mill levy and remain members of the Clear Creek Fire Authority. Fire Chief Babeon has calculated that the average homeowner's taxes would go up by $57 per year. If there isno fire protection, our citizen's homeowner's insurance will rise. Either way, our citizens will have to pay. The town can put this mill levy on the ballot next year as it is too late this year. The town needs input on this issue and Chief Babeon was to appear at the meeting tonight for this discussion with possible suggestions but he did not appear. If the town joins the authority or the district, it must be decided by the voters. Mayor Lyssy suggested that each board member speak to their neighbors to let them know what the town is facing as well as getting the town attorney involved in this matter.
LETTER TO CITIZENS TO BE INCLUDED WITH WATER AND SEWER BILLS
Mayor Lyssy drafted a letter to the town's citizens regarding issues around town that will be included in the October water and sewer bills. The board made suggested changes and J. Candlin will send the letter out next week with the bills.
LETTER TO CLEAR CREEK COUNTY SHERIFF REGARDING ANIMAL CONTROL DESIRES
Mayor Lyssy, Curt Osborne, Earl Ballard, Scott Shafer and Jeff Best met with Clear Creek County Sheriff Don Krueger last week about animal control desires. The sheriff asked them to write a letter to him with their desires and it will include randomly patrolling for loose dogs and that the reporting party does not have to write their own report as that is the animal control officers' job. E. Ballard volunteered to draft the letter and will send it to Mayor Lyssy.
RESOLUTION RE: REAPPOINTMENTS OF BOARD MEMBERSHIP
Mayor Lyssy wrote a draft resolution regarding re-appointments of board membership and will have the town attorney review it before bringing it back to the board. The resolution should be sent to each board member as it will affect them. J. Candlin told the board that Board of Adjustment and Appeals member Ron Kidder has resigned so the board asked her to put up a notice at the Post Office and Small Town Hall seeking a new member.
LOCAL GOVERNMENT LETTER TO GOVERNOR HICKENLOOPER RE: OIL AND GAS DECISION RE: CITY OF LONGMONT
This issue has already passed so it is too late to send a letter to the governor.Information & Update Agenda
Updates from the following areas, if any, will be presented:
REPORT OF THE MAYOR
The Director of Local Affairs (DOLA), Reeves Brown, will be visiting Small Town Hall on September 26, 2012, and Mayor Lyssy asked that any available board member attend this meet and greet to talk about the town's issues with Mr. Brown. These issues will include the need to update the town's land use ordinance, the transfer station lawsuit and the improved wastewater collection system. Mayor Lyssy will speak to R. Gaubatz about providing gravel to the homeowners on Garfield St. as they will spread it out. A Fishing is Fun update was given and the suggested places for this are on CDOT right-of-way and need to be on a public right-of-way. However, the one place that could be utilized for this is by the old water treatment plant but creek bed modifications may need to be done. Mayor Lyssy and members of the board met with the sheriff about things going on around town such as gunshots, the fire ban and disorderly conduct. If the Sheriff's Dept. cannot immediately respond to Silver Plume, then there is back-up from the Colorado State Patrol and the Town of Empire's Police Dept. The board let the sheriff know that the town will welcome their departments and not have the attitude they are not welcome. It is time to work on the town budget and it was decided that a work session will be held on Monday, October 15, 2012, at 6:00 p.m. at Small Town Hall. Dane Matthew of the Clear Creek Recreation District has scheduled a trail maintenance session on the 7:30 Trail on Sunday, October 7, 2012. All are welcome to help. Mayor Lyssy spoke to Tony Devito from CDOT about the fencing letter he sent him. He has forwarded it to the maintenance department responsible for this area. J. Best volunteered to speak to Richard Dougherty who is believed to be the supervisor at the local maintenance department about the fence.
The next meeting is October 10, 2012 at 9:00 a.m. at Georgetown Town Hall.
The next meeting is October 12, 2012.
The last meeting was contentious due to the northern municipalities (Broomfield, Boulder) forming their own alliance because they are upset they do not have Fastracks.
LOOP PARK COMMITTEE
The last meeting was held in Denver and neither S. Shafer nor E. Ballard was able to attend. S. Shafer is receiving emails about the meetings but E. Ballard still is not.
APPROVAL OF MINUTES
Ballard made a motion to approve the minutes of September 10, 2012. Osborne seconded and the motion passed unanimously.
RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES
The Board of Trustees adjourned and convened into Executive Session.
The Board of Trustees adjourned Executive Session.
The meeting was adjourned at 9:50 p.m.
Respectfully submitted: Jodi Candlin, Town Clerk