TOWN OF SILVER PLUME
BOARD OF TRUSTEES
RECORD OF PROCEEDINGS
AUGUST 27, 2012
The Silver Plume Board of Trustees met on Monday, August 27, 2012, at its regularly scheduled meeting at the Small Town Hall. Mayor Lyssy called the meeting to order at 7:47 p.m.
The following roll was recorded:
Fred Lyssy present
Earl Ballard present
Jeff Best present
Curt Osborne present
Eben Mond excused
Nicholas Regester excused
Scott Shafer present
Others present: Kris McCully, Ted Parker, Judy Caldwell and staff Jodi Candlin.
Ballard made a motion to approve the agenda. Best seconded and the motion passed unanimously.
Ballard made a motion to approve the bills list. Best seconded and the motion passed unanimously.
Judy Caldwell appeared before the board to discuss the park bathrooms and the trash. The museum employees have taken on the responsibility of unlocking and locking the bathrooms. However, the locks stick and they are having a hard time unlocking the doors. The trash is strewn around the park and there is no place to dispose of the trash
E. Ballard said he is in the process of having a locksmith change the locks on the doors so there is just one or two keys instead of several and that he will take the trash to Gary Regester's dumpster since the town has been given permission to do so. The bathrooms will be closed and winterized in the next few weeks and before they are open next season, there needs to be a budget for park/pavilion related expenses. Conservation Trust Fund monies are earmarked for the park/pavilion and can be utilized. Kris McCully appeared before the board to discuss a possible grant opportunity for the town but she did not have full details for the board. She found out about the grant through research on obtaining a grant to complete a survey of the cemetery. She will try to find out more information but thinks it has something to do with being a legitimate certified government. K. McCully then spoke to the board about having a survey completed of the whole cemetery in order to determine the boundaries and where the graves are. After the whole survey is completed she would then like to survey specific areas of the cemetery. There are lots of trees that have been blown down and the fences are in disrepair so lots of work needs to be done. E. Ballard mentioned that the town could borrow the county's chipper free of charge to help dispose of the trees.
TODD LANCASTER, NEW CLEAR CREEK SCHOOL DISTRICT SUPERINTENDENT, INTRODUCTION TO BOARD
Todd Lancaster did not appear before the board and J. Candlin will call him tomorrow to ask if he would like to appear on the next agenda.
JOHN FITZGERALD – DISCUSSION REGARDING ADOPTION OF UPDATED BUILDING CODES
John Fitzgerald did not appear before the board and called J. Candlin earlier to let her know he would not be at the meeting due to car problems. He did ask that she pass along the information that he wants to adopt the 2009 International Residential Code and include an amendment prohibiting wood shake shingles. E. Ballard spoke to Ken Trujillo, a town resident, who is a building inspector in Denver and he said he is more than happy to help the town adopt the proper building codes. It was also suggested that Tim McDonough review the 2009 IRC and get his opinion.
Osborne made a motion to table this agenda item for thirty days and put it on the agenda for the last meeting in September, 2012. Best seconded and the motion passed unanimously.
INTERGOVERNMENTAL AGREEMENT (IGA) BETWEEN TOWN OF SILVER PLUME AND CLEAR CREEK COUNTY FOR ANIMAL CONTROL SERVICES
J. Best reviewed the IGA and feels that item #4 should be struck. He believes the animal control officer should make regular rounds of the town instead of having citizens call for service. He believes there was a lack of responsibility by the former animal control officer and does not want to see this practice again. E. Ballard recommended that J.
Best and another board member meet with Sheriff Krueger to discuss this issue as it is a chronic problem in town. Mayor Lyssy will try to set up a meeting to meet with the sheriff on September 19, 2012.
CLEAR CREEK COUNTY FIRE AUTHORITY AGREEMENT
There was extensive debate about this issue and in conclusion, the board decided to write a letter to the Clear Creek Board of County Commissioners suggesting that Clear Creek Fire Authority should be a county wide entity, the board is not in principle opposed to the IGA but on advice of counsel will not seek a 4.569 mill levy increase, the municipal revenue payments are unattainable for the town and the fire authority should be under the control of the county and not the municipalities. E. Ballard will write the letter and Mayor Lyssy will sign it.
Information Briefing – Reports
DISCUSSION OF TOPICS TO SEND TO RESIDENTS ALONG WITH WATER BILL
J. Best suggested that a letter be included in one of the next water and sewer bills with topics such as the town's speed limit, dogs at large, disturbing the peace and a reminder for all residents to put up their proper addresses for their health, safety and welfare. Mayor Lyssy will draft a letter.
SEWER PROJECT UPDATE (IF ANY)
The field audit was held August 24, 2012 and everything went well.
Information & Update Agenda
Updates from the following areas, if any, will be presented:
REPORT OF THE MAYOR
Mayor Lyssy reported that the town still owes Georgetown $5000 but after he and J. Candlin researched why the town was not receiving sewer taxes from the county, it was discovered that the proper paperwork had not been certified to the commissioners last December and there will not be any sewer sales tax collected for 2012. He asked that E. Ballard speak to Tom Hale, Georgetown Administrator, and let him know the town will have to pay its arrears next year. The board asked J. Candlin to find out the current bank balances, what money is coming in and what money is going out, collect water and sewer delinquent payments and find out how much money is in the town's certificate of deposit. There is a Planning Commissioners Workshop on September 15, 2012, and any board member interested in attending should R.S.V.P. directly to the email J. Candlin forwarded to them. The class will be taught by Tareq (last name unknown) from DOLA who will be working with the town to help update Ordinance 201 and the Master Plan. Mayor Lyssy is still working with CDOT to come up with a better alternative on the bike path rather than the orange netting. He hiked up the 7:30 Trail and found out there are somany trees that have been blown down that the trail is blocked and parts of the trail are badly washed out from the recent heavy rains. He has spoken to Frank Young about putting together volunteers to work on making the trail passable again next spring. Mayor Lyssy will be meeting with a representative about the Fishing is Fun grant and thinks a good spot might be near the old water treatment plant because there is already parking space. However, this is in CDOT's ROW so they need to be involved in the meeting as well. Mayor Lyssy attended the annual meeting for Clear Creek Economic Development Corp. and they were able to give 17 loans out for businesses this year with 14 of the businesses being in the county.
The Sewer Committee met last week and finances were discussed for both parts of the sewer bills, debt service and reserve funds were also discussed. The amount of wastewater that Georgetown is processing for the town has decreased but it is unknown if this is due to drought conditions or Silver Plume's sewer project being completed.
LOOP PARK COMMITTEE
S. Shafer and E. Ballard are the town's representatives but they never receive emails as to when the meetings are so they have not been able to attend.
APPROVAL OF MINUTES
Tabled to the next meeting.
RECEIVE COUNSEL RE: ONGOING TOWN LEGAL ISSUES
The meeting was adjourned at 9:45 p.m.