TOWN OF SILVER PLUME

BOARD OF TRUSTEES

MAY 28, 2012

7:00 P.M.

AGENDA

 

7:00 Call to Order and Roll Call

7:05 Agenda Approval -- Motion to approve agenda is requested

7:10 Bills List

7:15 Public comment

New Business

7:20 Sewer Project Update (if any)

Old Business

7:30 Resolution of Encroachments

7:45 Charles Jedele - Sewer

                        Information & Update Agenda

8:00  Updates from the following areas, if any, will be presented:

           Water Update

            Sewer Committee

            I-70 Coalition

          DRCOG

            Loop Park Committee

            Park Committee

            Staff Follow-Up  

8:15 Approval of minutes 5/14/12

Executive Session

Receive counsel re: ongoing town legal issues

8:20 Adjourn

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

APRIL 23, 2012

　

The Silver Plume Board of Trustees met on Monday, April 23, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Lyssy called the meeting to order at 7:03 p.m.

The following roll was recorded:

Fred Lyssy　                 present

Earl Ballard 　　           present

Jeff Best　　　　　     present　

Curt Osborne                  present

Eben Mond                     present

Nicholas Regester          present

Scott Shafer                    present

Others present: John Volk, Frank Young, Dane Matthew, Sharon Rossino and staff Jodi Candlin.
　
AGENDA APPROVAL
Osborne made a motion to approve the amended agenda as follows:  add Triple Bypass request under New Business.  Ballard seconded and the motion passed unanimously.

 

BILLS LIST

Ballard made a motion to approve the bills list.  Regester seconded and the motion passed unanimously. 

 

PUBLIC COMMENT

None.

 

NEW BUSINESS

 

SEWER PROJECT UPDATE

The contractor will resume work on April 25, 2012.  CDOT has the Haskin's easement so there should not be any hold ups with work commencing.  R. Gaubatz thought the project should take approximately 6 weeks to complete.  The contractor will be laying sewer pipe on Water St. and after the line is finished, they will fix the streets.  S. Shafer discussed that the contractor should fix the streets prior to laying any more sewer pipe.  E. Ballard told the board that per the contract, the contractor must finish laying the sewer pipe first and will then concentrate on the streets.  E. Ballard said reports from Georgetown indicate that the level of zinc is increasing rather than decreasing.  The town does not know where the source of the zinc is.  S. Shaffer suggested that the town test different spots around town to determine its source but E. Ballard said those tests should be done at the completion of the project.  E. Ballard would like to speak to the engineer from GMS who will be on site this week and ask his advice on where to test for zinc.  Per R. Gaubatz, CDOT and the Georgetown Loop Railroad may have damaged the town's sewer line and once the project is finished, the lines will be tv.'d to determine this.  If either entity has damaged the lines, they will need to pay for the cost of repairing them. 

 

ARGENTINE CENTRAL RAILROAD/PAVILION POINT TRAIL – DANE MATTHEW, SHARON ROSSINO AND FRANK YOUNG

Frank Young gave the board background on the public lands map and who owns the different pieces of land in the map.  The lands were acquired by different entities from the BLM Land Transfer in the 1990's.  Restrictions were placed on these lands and include recreational use, watersheds and wildlife habitat and these lands cannot be traded or sold.  Parts of these lands have hiking trails on them and Silver Plume's hiking trails include the Argentine Central/Pavilion Point Trail and the 7:30 Trail.  Clear Creek Metropolitan Recreation District (CCMRD), Historic Georgetown, Open Space Land Commission and the Board of County Commissioners (BOCC) are partnering together to mark the trails in the county at no cost to the town.  They feel that marking hiking trails in towns will bring in business.  D. Matthew discussed that there are recreational enthusiasts and recreational tourists and the county wants to cater to both.  The recreational tourists are the ones who bring business into towns by shopping and dining.  He would like to see the county's infrastructure improve and that could be as easy as installing marker signs for trails.  CCMRD has helped Silver Plume out in the past by awarding a grant for the park and helping fund People for Silver Plume's recent Cabin Fever Dance and they want to do more.  S. Shafer discussed how he would like some of the trails to be off-road for vehicles but that is not a possibility due to land restrictions.  On the whole, the board is supportive of bringing tourists into the town to help with its economy. 

Ballard made a motion to approve trail markers for the Argentine Central Railroad/Pavilion Point Trail and that all volunteers associated with this project have full access to town lands and trails.  Best seconded and the motion passed unanimously. 

 

JOHN VOLK, WATER QUALITY CONTROL PROFESSIONALS – REPORT ON TOWN WATER PLANT TESTS

John Volk appeared before the board to give a report on town water plant tests, the schedule and cost.  He gave the board a packet with all of this information that detailed what type of tests he conducts, when the board can expect the different types of tests to

occur and the price differences between the tests.  He also gave the board a report on the quality of Silver Plume's water which is rated very high.  Most board members have never seen the water treatment plant and decided on a site visit/tour to be held on June 25, 2012 at 6:00 p.m.  The board asked that R. Gaubatz be included in this tour as he can help answer questions.  E. Ballard discussed the possibility of partnering up with other entities in Clear Creek County for water quality tests and to purchase chemicals in bulk.  J. Volk cautioned against buying materials in bulk due to short shelf life of some of the chemicals.  It was discussed that instead of one person from each entity driving water samples to labs in Denver, it might be beneficial for all water samples to be taken by one person to the labs.  This might be difficult though because each entity might be on a different testing schedule and it would be hard to coordinate this.  J. Volk let the board know that the state inspection is coming up and they may require changes.  He will let the board know the result of the inspection. 

 

BOARD APPOINTMENTS AND ASSIGNMENTS

 

At the work session held on Monday, April 16, 2012, the board discussed board appointments and assignments.  At tonight's meeting, the following appointments and assignments were made:

 

Cemetery Committee:

Sexton – R. Gaubatz

Primary: C. Osborne

Alternate: E. Mond

 

Clear Creek Economic Development Corp:

Primary: F. Lyssy

Alternate: J. Best

 

DRCOG:

Primary: F. Lyssy

Alternate: C. Osborne

 

Fire Authority:

Primary: J. Best

Alternate: N. Regester

 

Georgetown Loop Railroad Communication Committee:

Primary: E. Ballard and S. Shafer

 

Georgetown/Silver Plume Sewer Commission:

Primary: E. Ballard

 

Alternate: J. Best

 

I-70 Coalition:

Primary: N. Regester

Alternate: C. Osborne

 

Board of Adjustment:

E. Mond and C. Osborne

 

Planning:

Deferred to the next meeting until member requirements can be determined.

 

Zoning:

S. Shafer

 

UCCWA:

Primary: F .Lyssy

Alternate: R. Gaubatz

 

Georgetown/Silver Plume Historic District Lands Commission:

J. Best

 

The position of Mayor Pro Tem was discussed and Mayor Lyssy suggested that this person be someone who is readily available and has background on town issues.  Mayor Lyssy suggested that E. Ballard be Mayor Pro Tem.  E. Ballard said he was willing to step into this position because it is helpful to have someone on the Georgetown/Silver Plume Sewer Commission with a title, he and Mayor Lyssy have a good rapport and he would give Mayor Lyssy's position on difficult matters. 

Shafer made a motion to nominate Earl Ballard for Mayor Pro Tem.  Best seconded and the motion passed unanimously.

 

TRIPLE BYPASS BIKE RIDE

The Triple Bypass Bike Ride will be held on July 14 and 15, 2012.  This bike ride begins in Evergreen and travels over Juniper Pass, Loveland Pass and Vail Pass and travels through Silver Plume on the frontage road and ends in Avon.  The ride is reversed on the second day.  The board approved this request as long as all trash from the ride is picked up and there are enough marshals to direct the riders ff the bike path and onto the frontage road as well as stopping traffic in order to let the bike riders pass safely.  The board asked that J. Candlin write a letter to the Triple Bypass Bike Ride organizers with these two items.

 

CHRIS AND CLAIRE MOOTZ' WATER BILL

Mayor Lyssy and R. Gaubatz met the week before to determine the cost of producing water at the water plant and to determine how much the Mootz' should pay for their water and sewer bill.  They determined that in the event of a gross loss of water, computations of the cost of loss can be expressed as one hundred dollars for every ten thousand gallons (or portion thereof) lost.  The amount due for the water and sewer bill was determined to be $88.51 for the base rate and $2980 for water usage for a total of $3068.51.  C. Mootz had paid $1257.01 towards the bill so the balance due is $1811.50. 

 

OLD BUSINESS

 

None.

 

INFORMATION AND UPDATE AGENDA
 
WATER　 

None.

 

SEWER

Georgetown's utilities are four times higher than was projected for the wastewater plant so E. Ballard thinks they will be recalculating Silver Plume's portion.  The board agreed to pay Georgetown the remaining $10,000 it owes them by June, 2012 but Silver Plume is not collecting sufficient revenue from its users to meet this obligation.  Mayor Lyssy discussed that sewer rates may have to be increased.

 

LOOP PARK COMMITTEE

None.

DRCOG

None.

 

I-70

None.

PARK　

None.

 INFRASTRUCURE 

None.

 

STAFF UPDATE

J. Candlin will be training on accepting credit cards for water and sewer bills this week and the town should be able to begin accepting credit cards the first part of May, 2012.

 

APPROVAL OF MINUTES
Regester made a motion to approve the minutes of April 9, 2012.  Osborne seconded and the motion passed unanimously.

 

With no further business to come before the board the meeting adjourned at 10:00 p.m.

 

 

 

 

 

 

 

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

MAY 14, 2012

7:00 P.M.

AGENDA

 

7:00 Call to Order and Roll Call

7:05 Agenda Approval -- Motion to approve agenda is requested

7:10 Bills List

7:15 Public comment

 

New Business

 

7:20 Sewer Project Update (if any)

7:30 Board Appointments to Planning Commission

7:45 Proper Signage – Posted Speed Limits

8:00 Intent to Consider Noise Ordinance

8:15 Westmuttster Sponsorship Request

8:30 Report on Water/Sewer Account Arrears

8:45 Issue of Excess Material from Sewer Project Placed at Water Treatment Plan –

Possible Soil into Clear Creek as Referred by County and CDOT

8:55 Discussion of Board Visit to Pellet Mill in June

 

Old Business

 

None

 

                        Information & Update Agenda

 

9:00  Updates from the following areas, if any, will be presented:

Water Update

            Sewer Committee

            I-70 Coalition

DRCOG

            Loop Park Committee

            Park Committee

            Staff Follow-Up  

 

9:15Approval of minutes 4/23/12

 

Executive Session

 

Receive counsel re: ongoing town legal issues

 

9:20 Adjourn

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

APRIL 9, 2012

　

The Silver Plume Board of Trustees met on Monday, April 9, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Ballard called the meeting to order at 7:07 p.m.

The following roll was recorded:

Earl Ballard 　　           present

John Busenitz　　           present
Gary Regester　　　　present

Sean Arkley　　 　　  excused

Jeff Best　　　　　     present
Fred Lyssy　                 present

Alessandria Regester     excused
　
Others present: Nicholas Regester, Curt Osborne, Eben Mond, Scott Shafer, Claire Mootz and staff Jodi Candlin.
　
AGENDA APPROVAL
G. Regester made a motion to approve the amended agenda as follows:  Resolution 2012-01 changed to Open Records Policy, Mootz' water and sewer bill, Whitney sewer bill, letter to Fire Chief Kelly Babeon, Haskins' lawsuit and towns' licenses for businesses under New Business.  Lyssy seconded and the motion passed unanimously.

 

NEW BUSINESS

 

OPEN RECORDS POLICY

Resolution 2012-01 has been changed to an Open Records Policy.  This policy is for people who want minutes, drawings, etc. There is a budget for the town clerk to do town business but not for people who want to inspect records, minutes, drawings, etc.   There has been a recent request for minutes for the past two years and per the town's attorney, the town should charge for the town clerk's time.  This started as a resolution but has since been turned into a policy and the Historic Lands District policy was used as a template.  F. Lyssy sent the town's policy to Barbara Green, the town's attorney, and she made changes.  F. Lyssy added the minimum fee of $30.

 

G. Regester made a motion to approve the Town of Silver Plume's Open Records Policy.  Lyssy seconded and the motion passed unanimously.

 

MOOTZ' WATER AND SEWER BILL

The Mootz' water line broke and did significant damage to their home as well as resulting in a very large water and sewer bill.  Claire Mootz was out of the country at the time the water line broke and was alerted by her realtor.  Wilson Franklin contacted Jodi Candlin on the Mootz' behalf and requested that Rick Gaubatz turn the water off at their curb stop.  R. Gaubatz was unsuccessful due to the curb stop being filled with rocks and again during his second attempt because the curb stop was filled with frozen water.  J. Candlin left a message for C. Mootz to this effect letting her know the town was unsuccessful and to turn the water off inside the house.  C. Mootz was hired a plumber who was able to turn the water off at the curb stop.  The town asked that C. Mootz submit her water and sewer bill to her insurance company for payment and they sent a letter back denying the claim because they did not have water damage insurance, only fire damage.  Mayor Ballard checked with the Town of Georgetown to ask what they would do in a situation such as this and the town administrator said he had the ability to make changes to the bill but the treasurer said that should not be the case.  F. Lyssy spoke to the Consolidated Mutual Water Company that handles water distribution in parts of Golden, Lakewood, Wheat Ridge and other areas.  They do not give any allowances and will only stretch out the payment time.  There are costs associated with the town processing water and G. Regester discussed that the town had set up the water and sewer rates to cover the cost of the plant operations.  There has also been an unofficial policy that if the owner responds quickly, the town gives them some sort of grace.  Most places would not help with this sort of problem but Mayor Ballard feels the town should help.  Claire Mootz arrived at this time and the board let her know they were discussing her agenda item.  Both C. Mootz and J. Candlin let the board know that she had given the town a check in the amount of $1257 last Thursday as a payment towards her bill.  The board decided that they would remove the 3/8 of a cent charge off of the sewer portion, the rest of the payment would be spread out over a reasonable amount of time (to be paid in full by December 1, 2012) and the town would re-calculate a reasonable water payment so the town can recoup some of its costs and not overburden its other users but no more than 50% of the bill.  The bill may possibly be reduced by $5000-$7000.  F. Lyssy said he and R. Gaubatz would work on this issue.  The town will accept C. Mootz payment of $1257.

 

WHITNEY SEWER BACKUP        

On December 14, 2011, the town's sewer backed up into the Whitney's house causing damage.  The claim was turned into CIRSA for help in compensating the Whitney's since their insurance would not pay.  CIRSA denied the claim since there was no negligence on the part of the town.  There was no negligence but Mayor Ballard felt the town had some responsibility and moral obligation to help them.  According to Becca Whitney they received a bill for approximately $3000 for new duct work and to replace the walls.

Mayor Ballard spoke to CIRSA today and they are willing to pay Silver Plume's deductible of $500 to the Whitney's as long as they accept this figure and do not take this

any further.  The town would be setting a precedent if this was accepted.  Per Mayor Ballard and R. Gaubatz this was not caused in any way by the sewer project contractor.  However, since infiltration has been decreased, this could possibly have caused the sewer to back up.  G. Regester asked that the town receive a copy of the Whitney's letter of denial from their insurance company since this is what the town is requesting of the Mootz'.  Mayor Ballard will pursue this and ask that B. Whitney give the town a firm estimate of the damage caused, that this be submitted to their insurance company and that the town receives a copy of the insurance denial letter. 

 

FIRE AUTHORITY

Mayor Ballard wrote a letter to Fire Chief Kelly Babeon on behalf of the town regarding trading the town's municipal revenue payments in exchange for allowing the Clear Creek Fire Authority full use of the Silver Plume Firehouse.  The town has not heard from Fire Chief Babeon yet on this matter. 

 

HASKINS'S EASEMENT

The easement has been signed by the town and is awaiting the Haskins' signatures.  They are in the process of cleaning the lot up and removing all materials on it so that the contractor can begin the sewer project again on April 16, 2012. 

 

TOWN LICENSES FOR BUSINESSES

It was brought to the attention of the town that Eben Mond was advertising his parent's house as a bed and breakfast.  He was advertising this as a vacation rental home by owner which is a common practice.  It was brought to the town's attention that he was also operating a ski shop.  F. Lyssy feels that the town should benefit tax wise from this operation.  E. Mond mounts skis for fun and as a hobby and is not making any money from this venture; this is not a business.  As far as the bed and breakfast, the house is owned by his parent's and is not used all of the time by them.  They asked E. Mond to rent the house out during ski season and high season.  G. Regester commented that there are definitions for this type of rental and thinks that Clear Creek County has these definitions already in place.  E. Mond discussed that this house is rented out less than 50% of the time and they are not using this as a business.  Mayor Ballard will meet with Beth Luther from Clear Creek County and ask about definitions.  E. Mond discussed that he rented out half of his house for the past 5 years and was not trying to do anything against town rules.  Mayor Ballard discussed how the town has lost several businesses over the past few years and the town's sales tax revenues are drying up and the town

needs to look into other revenue sources.

 

PELLET MILL

It was discussed that a letter needs to be written to Rosalie Bianco regarding the living situation of one of her employees who is a night watchman.  E. Mond discussed how it is difficult to drive down Main St. on the west end by the pellet mill because there are trailers and cars parked in such a way that it is hard to navigate Main St.  G. Regester discussed how the town should write up a punch list of pellet mill procedures.  This was not done prior to approval of the pellet mill and it should have been. 

 

APPROVAL OF MINUTES

Lyssy made a motion to approve the minutes of March 26, 2012.  Busenitz seconded, G. Regester abstained and the motion passed.

 

CERTIFY ELECTION

Town Clerk Jodi Candlin certified the April 3, 2012 election with Fred Lyssy as Mayor, Jeff Best, Curt Osborne, Scott Shafer, Eben Mond, Nicholas Regester and Earl Ballard as Board of Trustees members for 2 year terms. 

 

SWEAR IN NEW MEMBERS

Town Clerk Jodi Candlin swore in Fred Lyssy as Mayor of the Town of Silver Plume.  Town Clerk Jodi Candlin swore in Jeff Best, Curt Osborne, Scott Shafer, Eben Mond, Nicholas Regester and Earl Ballard as Board of Trustees of the Town of Silver Plume. 

 

Mayor Lyssy said the board members are an important function and represent their constituents.  He is anxious to hear their viewpoints and is looking forward to working with them.  He does not want to conduct a lot of town business tonight and discussed with the board that in their packets there is Ordinance 309 which establishes procedures for adopting new ordinances and the Town of Silver Plume Charter which discusses Home Rule.  The town follows all state requirements but has the ability to modify and change the rules for the benefit of the town.  Mayor Lyssy went through the list of the different boards that each member needs to participate in.  E. Ballard stated that the reason he ran for the board again was to stay on the Sewer Commission.  It was decided that the board would have a work session on Monday, April 16, 2012, at 6:00 p.m. to further discuss the jobs each member would like to have, to get to know each other better and to establish priorities for the next 2 years.  Work sessions are public meetings and anyone can attend, the town clerk does not attend because no minutes are taken, the board can't make decisions and can only discuss matters.  Executive Sessions are not open to the public and only personnel matters and counsel from the town attorney can be discussed. E. Ballard then informed the board of the 2 lawsuits that are currently pending against the town.  The Haskins' easement agreement is one of them and the other is Silver Plume Preservation, Inc. which has brought a lawsuit against the town for approval of the transfer station at the west end of town.  The town attorney has filed a motion asking that the lawsuit be dropped.  Mayor Lyssy then asked that if any board member is a member of Silver Plume Preservation, Inc. that they recuse themselves now.  No one is a member.  E. Ballard discussed that he had recused himself from any decisions made on the transfer station for any perceived conflicts of interest but did participate in some discussions as mayor to protect the interests of the town.  He does not feel that he should recuse himself from tonight's discussion.  F. Lyssy gave the new board a little background on the transfer station.  The Board of Adjustment and Appeals approved the transfer station under certain conditions and the Board of Trustees formed a committee to make sure that all of those conditions were met.  This was a mutual agreement between both the town and Timberline Disposal and there is a signed contract.  Everything was done properly in all aspects of developing the agreement. 

 

BILLS LIST

Ballard made a motion to approve the bills list except the bill for Historic District Public Lands Commission as it had already been paid.  Osborne seconded and the motion passed unanimously. 

Discussion followed regarding the bill from Water Quality Professionals and the test for inorganics fluoride.  The board asked that J. Candlin find out if this is a recurring test and how often this is tested as the amount seemed to be high. 

 

With no further business to come before the board the meeting adjourned at 9:30 p.m.

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

APRIL 23, 2012

7:00 P.M. MEETING

AGENDA

 

7:00 Call to Order and Roll Call
7:05 Agenda Approval -- Motion to approve agenda is requested
7:10 Bills List
7:15 Public comment 

New Business

7:20  Sewer Project Update (if any)

7:25 Argentine Central Railroad/Pavilion Point trail – Beth Luther, Sharon Rossino and Frank Young

7:40 John Volk, Water Quality Control Professionals – Report on town water plant tests

7:55 Board appointments and assignments

 Old Business

None

 Information & Update Agenda

8:10 Updates from the following areas, if any, will be presented:

Water Update
Sewer Committee

I-70 Coalition
DRCOG
Loop Park Committee
Park Committee
Infrastructure
Staff Follow-Up  

8:40 Approve Minutes – 04/09/12

Executive Session

Receive counsel re: ongoing town legal issues

8:50 Adjourn

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

　

The Silver Plume Board of Trustees met on Monday, March 26, 2012, at its regularly scheduled meeting at the Small Town Hall.  Mayor Ballard called the meeting to order at 7:19 p.m.

The following roll was recorded:

Earl Ballard 　　           present

John Busenitz　　           present
Gary Regester　　　　excused

Sean Arkley　　 　　  present
Jeff Best　　　　　     present
Fred Lyssy　                 present

Alessandria Regester     excused
　
Others present: Gerald Haskins and staff Rick Gaubatz and Jodi Candlin.
　
AGENDA APPROVAL
Arkely made a motion to approve the amended agenda as follows:  complaint regarding Rick Gaubatz under New Business and Chris and Claire Mootz' water bill under Old Business.  Lyssy seconded and the motion passed unanimously.

 

BILLS LIST

Lyssy made a motion to pay the bills except the Clear Creek Fire Authority bill pending action from results of letter sent to them trading the town's financial contribution in exchange for their full use of the Silver Plume Firehouse.  Arkley seconded and the motion passed unanimously.

 

Discussion followed regarding the bill from the Clear Creek Fire Authority.  They are billing the town for $10,572 for 2012.  Mayor Ballard and F. Lyssy met with Fire Chief Kelly Babeon regarding the amount of municipal revenue payments Silver Plume must pay to the Clear Creek Fire Authority.  Fire Chief Babeon discussed that Silver Plume's contribution is a small part of their budget and less than 1% of their calls are in Silver Plume.  He would like the town to exchange their financial contribution for full use of the Silver Plume Firehouse.  Volunteers will still cover calls in Silver Plume so there will not be a lack of service for this exchange.  Mayor Ballard and F. Lyssy agree with Fire Chief Babeon as do the other board members.  Mayor Ballard will write a letter to Fire Chief Babeon letting him know the town is in agreement with this arrangement. 

 

 

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

PAGE 2

 

PUBLIC COMMENT
None.

 

NEW BUSINESS

 

SEWER PROJECT UPDATE

GMS, Inc. provided a packet in the amount of $2597.40 to be paid to GMS, Inc. from the Water Pollution Control Fund.

Arkley made a motion to approve payment in the amount of $2597.40 to GMS, Inc. from the Water Pollution Control Fund.  Lyssy seconded and the motion passed unanimously.

 

AGREEMENT BETWEEN THE TOWN OF SILVER PLUME AND THE HASKIN'S FAMILY

John Sullivan, town attorney, provided an easement agreement that had been reviewed by him and Nathan Berger, the Haskins' attorney.  After reviewing the easement agreement, Mayor Ballard noted that in Item No. 6 the water tap was for a 1" water tap and not for a ¾" water tap that had been previously agreed upon. 

Lyssy made a motion to approve the amended easement agreement with the deletion of the 1" water tap and the addition of the ¾" water tap as previously agreed upon.  Arkley seconded and the motion passed unanimously.

 

APPROVE RESOLUTION 2012-01, RESOLUTION TO APPOINT ELECTION JUDGES

Arkley made a motion to approve Resolution 2012-01, a Resolution to Appoint Election Judges with Rick Caldwell as Head Election Judge and Fritz Fox and Robert Graham as Election Judges.  Busenitz seconded and the motion passed unanimously.

 

APPROVE RESOLUTION 2012-02, FOR THE COLLECTION OF COSTS OF RESEARCH AND COPIES

F. Lyssy wrote this resolution with the intention that the cost for research ($20.00 per hour) not be the final number.  Mayor Ballard spoke to Janine Weeds, former town clerk, who thinks the amount listed in the resolution should be higher than it is.  G. Regester thinks it should be higher as well and emailed the resolution to the town's attorney, Barbara Green, to get her opinion.  After much discussion, it was decided that the board should wait to see what Barbara Green suggests and put this resolution in the next agenda for approval.  Mayor Ballard will email Sarah Franklin and let her know that the board will approve this resolution at the next meeting and then will be able to provide the minutes she has requested with the proper fee amount.

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

PAGE 3

 

PERMISSION REQUEST FROM SLACKER RACE TO RACE WITHIN SILVER PLUME TOWN LIMITS

The Slacker Race will be held June 23, 2012, and will travel on the frontage road through Silver Plume to the bike path.  The town has always supported this race as it raises funds for many worthwhile causes in the county.  The board would like to make sure that trash is picked up and sufficient port-o-potties are provided.

Lyssy made a motion to approve the Slacker Race within the town limits of Silver Plume.  Arkley seconded and the motion passed unanimously.

 

COMPLAINT REGARDING RICK GAUBATZ

Mayor Ballard received a complaint from Jill LaGiglia regarding Rick Gaubatz who tore her "House for Sale" sign down off the utility pole in front of her house.  She reviewed the town ordinances and did not find posting signs on utility poles to be illegal.  R. Gaubatz answered to the board that a previous board had directed him to remove signs from town property and utility poles and they had adopted a Municipal Sign Code.  He was following the previous boards' directions and the Municipal Sign Code.  Mayor Ballard asked if the board should retain its sign policy and there were mixed feelings.  It was discussed that the new board should make ordinances a priority and in the meantime, follow what is currently in place.  R. Gaubatz asked that Mayor Ballard call Jill LaGiglia and explain this situation to her. 

 

OLD BUSINESS

 

CHARLES JEDELE - SEWER 825 WILLIS ST.

R. Gaubatz received the figures of $80.00/ft for laying the sewer line and $4500 for a manhole from Jim Noble, Inc.  There would be 150' of pipe to lay so the cost would be approximately $12,000.  Other companies that R. Gaubatz contacted declined to give him cost estimates. 

 

INFORMATION AND UPDATE AGENDA
 
WATER　 

Chris and Claire Mootz wrote a letter to the board regarding the burst pipes at their house, the damage the house sustained and the large water and sewer bill the burst pipes generated.  The letter asked for help from the board in reducing their bill as they could not pay the bill and their insurance company denied their claim for damages.  The board decided that Mayor Ballard will talk to Georgetown to see what action they would take in a case like this and F. Lyssy will talk to City of Lakewood to find out what action they would take.  They will report their findings at the next meeting and in the meantime, Mayor Ballard will write a letter to the Mootz' asking that they submit their water and

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

PAGE 4

 

sewer bill to their insurance company and if denied, provide a letter of denial to the board.  R. Gaubatz reported that when the power went out a few weekends ago, there were problems with the water plant but he and John Volk worked together to solve them.

 

PELLET MILL

Due to a video that was made by Eben Mond and sent to the county about the pellet mill, Mayor Ballard and F. Lyssy made a site visit to the pellet mill to investigate the issues shown in the video.  The video prompted a visit from the Army Corp. of Engineers as well as the county health department.  There was a box frozen in the creek as well as a pellet mill bag, logs hanging over the creek and sawdust on the banks of the creek.  By the time Mayor Ballard and F. Lyssy made a site visit, the logs had been removed in the normal course of cleaning up, the pellet bag was gone and the box will be removed once the creek thaws.  The sawdust was on the banks of the creek to mitigate the loose soil.  After the site visits from the various agencies, it was found that the pellet mill was in compliance.  There are a few piles of frozen sawdust from the previous chipper and those piles will be removed once they have thawed.  There is a new chipper in place which has significantly cut down on the sawdust. 

 

SEWER

Mayor Ballard, F. Lyssy, J. Candlin and Clay Brown from DOLA met regarding eventual formation of a sewer authority. Each person was tasked with certain items in preparation for this formation which will be some time in the future.  The idea is to proceed toward an authority in a step by step fashion and move slowly and carefully.  C. Brown said that Georgetown wants Silver Plume to contribute more funds towards its portion of the wastewater costs due to the large amount of zinc Silver Plume generates.  Mayor Ballard discussed that at the last B.O.C.C. meeting, sludge was discussed and how it can be turned into fertilizer instead of disposing it elsewhere which drives costs up. 

 

LOOP PARK COMMITTEE

The last meeting was cancelled.

DRCOG

There are not any significant issues affecting Silver Plume.

 

I-70

Nicholas Regester has expressed an interest in being the I-70 representative if he is elected to the board.

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

PAGE 5

 

PARK　

Work continues on the pavilion with an estimated finish date of May 1, 2012.  The pavilion will operate only in the summer months.  R. Gaubatz wondered what the policy on the bathrooms will be as far as cleaning and maintenance.  It is hoped that with the money in the Conservation Trust Fund, a person can be hired to clean and maintain the bathrooms.  Grants can also be applied for to help maintain the bathrooms.  R. Gaubatz suggested having the staff at the museum open and closes the bathrooms each day.  

 

INFRASTRUCURE 

F. Lyssy has spoken to a person at Climax about grant programs they have in order for the town to acquire new road and bridge equipment.  Those grants are available in August. 

STAFF UPDATE

The board reviewed the Government Payments contract in order for the town to begin accepting credit cards for water and sewer payments.

Lyssy made a motion to enter into a contract with Government Payments in order for the town to accept credit cards for water and sewer payments.  Arkley seconded and the motion passed unanimously.

J. Candlin contacted the Town of Georgetown and City of Idaho Springs regarding their websites.  Patrick Brauge designed and maintains both of them but he is no longer in this business.  J. Candlin asked G. Regester if he could help with a website and he said he can.  If he is unable, S. Arkley can help.

 

OTHER UPATES

There was a group of people drinking and shooting guns on the Argentine Central earlier in the week.  They were on the trail by the town's water tank and R. Gaubatz put a stop to this.  The town received a letter from the county about dirt from the sewer project that has been dumped at the water plant.  The dirt will stay at the plant and will be smoothed down with grass planted on it.  The county became involved because they felt the town should pay a permit fee for dumping dirt even though the water plant is on town owned property.  The town does not appreciate the county overstepping its bounds and F. Lyssy will speak to Joann Sorenson about this when he meets with her about the site visit to the pellet mill. 

 

APPROVAL OF MINUTES
Lyssy made a motion to approve the minutes of March 12, 2012.  Arkley seconded, Best abstained and the motion passed.

 

 

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

RECORD OF PROCEEDINGS

MARCH 26, 2012

PAGE 6

 

The board adjourned the regular session and went into Executive Session to receive counsel regarding ongoing town legal issues.

 

The board adjourned the Executive Session at 10:15 p.m.

 

Respectfully submitted:

Jodi Candlin

 Town Clerk

test

Fred Lyssy, Mayor with New Townboard, Silver Plume Colorado

New Town Board Sworn in Tonight

From left to right:  Curt Osborne, Eben Mott, Jeff Best, former Mayor Earl Ballard, Nicholas Regester, Scott Shafer and Town Clerk Jodi Candlin.

Purpose and History of the Town Website

Posted April 06, 2012  Happy Easter

TownofSilverPlume.Org Website

This website was developed by the late John Calhoun, a former member of the
Silver Plume Town Board who served as an untiring advocate for our Town. His
thoughtful guidance and his overall contributions to the Town are sorely missed and
this website is used to proudly present the heart of the Town. It is used for posting
of our Town's Melodrama , Town significant events and Town Board business.

The Website – townofsilverplume.org – is a community website that has existed for
the past several years. It hosts information about our community events and activities.
There has been a request for Town business to be posted on a website so this site
was chosen to host that information. It was chosen because it did not require the
development of a new website, is operated at no cost to the Town (an important
consideration) and is the most recognizable of all web addresses for the Town. The
Town Board activities are an important aspect of our Town activities.

-Fred Lyssy, Mayor Elect

Agenda April 09, 2012

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

APRIL 09, 2012        

7:00 P.M.

AGENDA

7:00 Call to Order and Roll Call

7:05 Approve minutes of March 26, 2012

7:10 Swear in new members – Town Clerk

7:20 Certify Election

7:25 Call to Order and Roll Call

7:30Agenda Approval -- Motion to approve agenda is requested

7:35 Bills List

7:40 Public comment

New Business

7:50 Sewer Project Update (if any)

8:00 Board Appointments and Assignments

Old Business

8:20 Approve Resolution 2012-02, for the Collection of Costs of Research and Copies

8:30 Chris and Claire Mootz insurance denial letter re: water bill

                        Information & Update Agenda

8:45  Updates from the following areas, if any, will be presented:

Water Update

            Sewer Committee

            I-70 Coalition

DRCOG

            Loop Park Committee

            Park Committee

            Staff Follow-Up  

Executive Session

Receive counsel re: ongoing town legal issues

9:15 Adjourn

Election results

Here is the result of the election from April 3, 2012:

The Town of Silver Plume Election results are as follows:

Fred E. Lyssy, Mayor, 51 votes

Earl J. Ballard, Trustee, 45 votes
Jeffery A. Best, Trustee, 55 votes
Curt L. Osborne, Trustee, 54 votes
Nicholas Regester, Trustee, 50 votes
Scott (Scooter) Shafer, Trustee, 47 votes
Eben Mond, Trustee, 36 votes

Gary Regester, not re-elected, 33 votes

Agenda March 26, 2012

TOWN OF SILVER PLUME

BOARD OF TRUSTEES

MARCH 26, 2012

7:00 P.M. MEETING

AGENDA

7:00 Call to Order and Roll Call
7:05 Agenda Approval -- Motion to approve agenda is requested
7:10 Bills List
7:15 Public comment

New Business

7:20  Sewer Project Update (if any)

7:30 Agreement between the Town of Silver Plume and the Haskin's family

7:45 Approve Resolution 2012-01, Resolution to Appoint Election Judges

7:50 Approve Resolution 2012-02, for the Collection of Costs of Research and Copies

8:00 Permission Request from Slacker Race to race within Silver Plume Town Limits

Old Business

8:05 Chuck Jedele - Sewer 825 Willis St.

 Information & Update Agenda

8:10 Updates from the following areas, if any, will be presented:

Water Update
Sewer Committee

I-70 Coalition
DRCOG
Loop Park Committee
Park Committee
Infrastructure
Staff Follow-Up – Accept Credit Cards for water and sewer payments, website update

8:30 Approve Minutes – 03/12/12

Executive Session

Receive counsel re: ongoing town legal issues

9:45 Adjourn

Jodi Candlin